Executive Assistant

Full Time Position Job Details

Job Summary:

The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff. 

Supervisory Responsibilities:

  • May recruit, interview, hire, and train junior administrative staff in the department. 

 Duties/Responsibilities:

  • Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.

  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

  • Arranges travel and accommodations for executives.

  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

  • Performs additional duties as assigned by executives.

  • Performs other related duties as assigned. 

Required Skills/Abilities: 

  • Excellent verbal and written communication skills. 

  • Excellent organizational skills and attention to detail.

  • Excellent time management skills with a proven ability to meet deadlines.

  • Ability to function well in a high-paced and at times stressful environment.

  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

  • Able to type minimum of 50 words per minute.

  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

  • High school diploma required; Bachelor’s degree in Business Administration or related field preferred.

  • At least four years of related experience required. 

Physical Requirements: 

  • Prolonged periods sitting at a desk and working on a computer.

 

 

Work Hours: Full-time (Monday – Friday: 8:30AM – 5:30PM)

We offer our employees a competitive salary and comprehensive benefits package including a Medical Insurance 100% funded by employer, Dental & Vision insurance, Monthly Gym & Fitness Reimbursement, Company Provided Daily lunch, Paid vacation and Sick days, Paid holidays, Performance Bonus, Training Reimbursement, Employee Referral, Employee Birthday & Beverage Gift, Service Year Award and more. 

We are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

USP is an Equal Opportunity/Affirmative Action Employer – M/F/Disabled/Vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.